![]() Old mail should be kept in an archiving system.Įmployees should be encouraged to delete messages from their inbox as soon as they are not doing work needing the content and actively needing it.Īlso, low limits will help discourage abusing e-mail as a "file sharing service", "document management system", or "CRM".Į-mail is a messaging system for sending short messages, not a collaboration system for sharing documents.ĭespite the fact that e-mail client software has an attachment function this does not change the fact that the business needs a messaging system not bogged down trying to do everything. The recommendation is 2GB default quota limit or even lower. If old content will be needed, then the historic mail belongs in an archiving system which can be searched: not an active mailbox. He isn't going to read through 45gb of e-mail anyways. And there is a real cost to the business, both in terms of extra resources on the production mail server, additional disaster recovery costs and longer restore times. ![]() ![]() There is no real business need to have all e-mail kept in anyone's mailbox.
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